Nederlands
If you want to work completely paperless then we support online signing with eveHRyday.
We have chosen to enter into a partnership with Entrust/Signhost for this.
If you want to use the online signing feature in eveHRyday, it need to be activated within your company or companies first. If you have a direct subscription to eveHRyday, please contact us, we will then activate this feature in your environment. If you use eveHRyday via your payroll processor or accountant, please contact them. They can then contact us to activate this feature in their environment and activate it for your company or companies.
Set up
As a payroll processor, you set up this feature under settings per company. To do this, go to the tab General via settings in the left menu. Under enabled functions, you then check 'Request document signing'.
In the support text about document templates you can read how you can set up a template so that you can quickly and easily generate for example an employment contract and submit it for signing.
Request signature
Go to the employee, or new employee in the concept changes, and then select Documents in the horizontal menu bar.
Select '+ Add Document'.
After you have added a document, open the line. There you can change the name of the document before submitting the request for the signature.
Then click on 'Request signature' at the top right. The employee's email address is already filled in by default, you can still change this, but this will only change for the request, not in the master details.
Then enter the email address of the person who has to sign under 'Signer email addresses'. If you want multiple signatories, you can add these email addresses separated by a comma.
Signhost
The process is then taken over by Signhost. All signatories receive an email containing a link to assess and sign the document online. After everyone has signed, a notification will be sent to all signatories with a copy of the document as well as a 'transaction report'. This report must be kept safe because it proves the legal validity of the signature.
Documents in eveHRyday
The original document offered in eveHRyday is replaced after everyone has signed with this signature marking visible at the top right of the document.
Status & Withdrawal
When you open the document line you will also see the status immediately, per signer you can see whether it has already been signed or whether it is still pending.
If you want to make a change, you can 'withdraw' or cancel the document offered for signing. You can then offer it again or remove it and offer a fully adjusted document for signing.
Costs
Each signing of a document is settled in credits.
Signing a document with a maximum of 2 signatures costs 1 credit. Each additional signature then costs 0.5 credit extra.
The value of 1 credit is €1.10 and is charged to the subscription holder.