Nederlands
Download this privacy statement in PDF.
eveHRyday B.V., with its office at the Anderlechtstraat 15 Unit 5.2, 5628 WB, Eindhoven, the Netherlands, and all affiliated enterprises ("eveHRyday", "we", "us" or "our") take the careful handling of your ("customer" or "you") personal data very seriously. As the person responsible for the processing of your personal data, we make sure that your personal data are treated and secured with the greatest possible care. In doing so, eveHRyday will in all cases comply with the applicable laws and regulations.
Please read this privacy policy before using our services (the "Services"). Our Services include: the website evehryday.com ("Website") and the package of software for personnel management developed by eveHRyday ("Products"). By making use of (a part of) the Services, you agree with this privacy policy.
This privacy policy gives you an insight into the data that we collect, why we collect it and what we do with it.
Data that eveHRyday processes, its purpose and its respective basis for processing
Within the framework of the Services, eveHRyday processes the personal data listed below for the purposes and on the bases indicated below.
A. Basis
We process personal data on the basis of the following bases laid down in European privacy legislation:
- consent;
- performance of a contract with you;
- legal requirement; and
- legitimate interest of eveHRyday or a third party.
By legitimate interests we mean, among other things: advertising, marketing, security, auditing, fraud detection, (crime) prevention, (market) research and analysis and improvement of our services, internal management, legal affairs and business administration. Below is always indicated which basis applies to a specific processing.
B. The personal data we process and on which basis
Account creation: to create an account, you must: (i) provide your company contact information (first name, surname, email address and invoice address); as well as (ii) username of your account; (iii) password of your account. Depending on the processing, basis 2 or 4 is applicable.
Information notices: eveHRyday may use your contact information (as specified above) to send information notices (not marketing communications) necessary to provide the Services. Basis 2 is applicable.
Testing and analysis: we use personal data to analyze how registered customers use the Services. This also includes using the data to detect and remedy errors and malfunctions. Basis 4 is applicable.
Data aggregation: in order to minimize the processing of your personal data, eveHRyday may aggregate or encrypt your personal data to create anonymous data that cannot subsequently be traced back to a natural person. Basis 4 is applicable.
Use and status of the Products: to the extent necessary for the performance of the contract with you, we collect information on the use of Products (such as, but not limited to usage information to check whether the use of the Products remains within the limits of the subscription purchased; and the last time you made use of the Product). Depending on the processing, Basis 2 or 4 is applicable.
eveHRyday B.V., registered in the trade register of the Chamber of Commerce under number 58245227, established at Anderlechtstraat 15 Unit 5.2, 5628 WB Eindhoven
Compliance with (local) legislation: in order to comply with applicable legislation, eveHRyday may be obliged to process your personal data for purposes other than those set out in this privacy policy, for example for law enforcement or in the event of a court order. Basis 3 is applicable.
Fraud detection: eveHRyday processes your personal data for fraud detection and to prevent fraud and abuse. If we have a reasonable suspicion of any fraud, swindle or criminal activity attributable to you, or establish this, your personal data will be processed to prevent you from using our Services in the future. Depending on the processing, either basis 3 or 4 is applicable.
Customer service: eveHRyday may collect and share your personal data to provide (international) customer service. For example, eveHRyday may collect (telephone) requests received by the customer service and the related answers, together with the other contact information (as described above) and possible other data of the Customer. In this way, eveHRyday can better respond to questions. Depending on the processing, basis 1 or 4 is applicable.
Marketing: to the extent permitted under applicable law, eveHRyday may use your contact information (as defined above) for marketing communications, such as newsletters. You can unsubscribe at any moment. The newsletter may also contain information and offers from other parties. Every newsletter contains a link that allows you to unsubscribe from our newsletter. The newsletter subscriber file will not be provided to third parties unless you have given your explicit permission. Depending on the processing, either basis 1 or 4 is applicable.
Information from Integrated Services like Google: if you decide to log in by using third-party social networking or integrates services (e.g. Google Sign-In), eveHRyday may collect personal information that is already associated with such integrated service account. You may also have the option of sharing additional information with eveHRyday, through such integrated service. If you do so, you are giving eveHRyday the permission to use, share and store such information in a manner consistent with this privacy policy.
2. Retention period of personal data
We will retain personal data for no longer than is permitted under applicable law or when we believe it is necessary and appropriate to retain your personal data for a longer period. In any event, the data necessary to create your account (as described above) will be retained for as long as you continue to show interest in the Services and as long as you use the Services. After unsubscribing or deleting your account, your account data will in principle be deleted immediately. Technical data relating to your account will encrypted and stored for a period of up to 1 year. If you have any questions about the retention period for your personal data, please contact us using the contact details below.
Please note that eveHRyday may keep collected data in an aggregated and anonymous form at all times for (market) research, analysis and/or fraud protection. Basis 4 is applicable in this case.
3. Provision of personal data to third parties
In the cases listed below, eveHRyday is authorized to share your personal data with third parties.
Service providers: eveHRyday may share your personal information for the purposes set forth in this privacy policy with service providers as necessary to provide the Services on our behalf, such as hosting, data analysis and storage, payment processing, information technology and related infrastructure, customer service, product design, product diagnostics, email delivery, credit card processing, auditing, and marketing. We only share your personal data with service providers that offer sufficient guarantees for the protection of your personal data. Depending on the processing, either basis 2 or 4 is applicable.
Competent authorities: eveHRyday discloses personal data to law enforcement authorities and other public authorities to the extent required by law or strictly necessary for the prevention, detection or prosecution of criminal offences and fraud. Basis 4 is applicable.
Transfer: eveHRyday may transfer your personal data to third parties in the case of a merger, take-over, reorganization, sale of company parts or bankruptcy of eveHRyday. In such case, eveHRyday will ask your prior permission if this is required by the applicable legislation. Basis 4 is applicable.
If the above organizations are regarded as processors under the European privacy legislation, we will conclude a data processor's agreement with them.
4. Transfer of your personal data abroad
Our Services are for the most part managed and operated from the Netherlands. If personal data is nevertheless transferred to a third party abroad, this will only be done to a third party in a country that, according to the European Commission, offers an adequate level of protection for personal data. In the absence of such an adequate level of protection, eveHRyday will ensure that the legally required guarantees are provided, such as the conclusion of an EU model contract or the imposition of a Privacy Shield Certification. At the time of drafting this privacy policy, your personal data will only be transferred abroad in the context of hosting and storage of data. The most up-to-date overview can be consulted via this link.
If you require further information about the transfer of your personal data outside the Netherlands, please contact us. By using our Services, or otherwise providing information to us, you consent to the transfer of your personal data to countries outside the Netherlands.
5. Use of cookies
eveHRyday makes use of cookies on its Website. By clicking on "Ok" at the cookie announcement of our Website or by continuing to make use of the Website, you give permission for the placing of cookies. A cookie is a simple small file that a website stores on your hard disk through the browser. Information is stored in a cookie. Various types of cookies can be used per visit. Below you will find more information about the cookies used by and through the Website and for what purposes.
6. What kind of cookies are used on the Website and for what purpose
The Website uses the different types of cookies listed below for the purposes set out below:
Analytical cookies: these are anonymous cookies that eveHRyday may use to improve its Website. These cookies collect information about the way visitors use the Website, such as information about the most visited pages or the number of error messages shown. The information gathered by these cookies may not be used for marketing purposes and is not passed on to third parties.
Session cookies: session cookies are set by eveHRyday during your visit and are automatically removed as soon as you close the browser. We remember which parts you view during a visit and adjust our services accordingly.
Other/unforeseen cookies: due to the way the Internet and websites work, it is possible that eveHRyday does not always have insight into the cookies that are placed through our Website by third parties. This is in particular the case when our web pages contain so-called 'embedded elements' (these are texts, documents, images or movies that are stored with another party, but are shown on, in or through our Website).
7. Adjusting cookie settings or deleting cookies
If you do not want eveHRyday to place cookies on your (mobile) device, you can refuse the use of cookies via the settings or options of your browser. For each browser and each (mobile) device, you need to adjust your settings separately. Please note: it is possible that after adjusting the cookie setting, some parts of the Website can no longer be used (correctly). When cookies are placed by eveHRyday, you can also remove them. How to do this differs per browser. If necessary, consult the help function of your browser.
If you come across cookies on the Website that we have not mentioned in our overview, we kindly ask you to notify us.
8. Security
We try to do our utmost to protect your personal data. To this end, eveHRyday makes use of technical and organizational safety measures to protect the personal data managed by eveHRyday against manipulation, loss, destruction and access by unauthorized persons. These safety measures are constantly being improved in line with technological developments. In this regard, the Products are continuously updated with the latest security updates. The Website may contain links to external websites operated by other companies. It is possible that they may collect personal information from people visiting their website. eveHRyday cannot guarantee the privacy policies of external websites and bears no responsibility for those websites.
9. Your rights
You have the right to access, correct or delete your personal data at any time. To do so, please contact us using the contact details below. It is also possible for you to view, delete or change certain data yourself via the Website. Finally, we would like to point out that you also have the following rights on the basis of the European privacy legislation:
- get an explanation of what personal data we have from you and what we do with it;
- access to the exact personal data we hold about you;
- to have incorrect data corrected;
- the deletion of outdated personal data;
- withdrawal of consent; and
- object to a certain use of your personal data.
If, despite our efforts to ensure the accuracy of personal data, incorrect information is stored, we will correct it at your request.
10. Complaints
We will be happy to help you in the event of complaints about the processing of your personal data. In the event of a complaint, please contact us using the contact details below. Pursuant to European privacy legislation, you also have the right to submit a complaint directly to the Personal Data Authority about the way in which we process personal data.
11. Amendment
eveHRyday reserves the right to modify this privacy policy. The most current version of this privacy policy can at all times be found on the Website. We advise you to regularly check whether an updated version is available.
12. Contact details
If you have any questions about this privacy policy or our processing of your personal data, please contact us by regular mail using the contact details below.
eveHRyday Anderlechtstraat 15 Unit 5.2
5628 WB, Eindhoven
Email: privacy@evehryday.com
13. Version
This privacy policy was last amended on August 8th 2021.